Office of Inspector General


U.S. Department of Labor
Office of Audit
 

 

DISTRICT OF COLUMBIA
WORKMEN'S
COMPENSATION ACT
SPECIAL FUND
FINANCIAL STATEMENTS AND RELATED REPORTS
SEPTEMBER 30, 1997
AND 1996
 
 
  
 
   Issue Date:  May 14, 1998
Report No.:  12-98-005-04-432
 




 
 

May 14, 1998
 
 

MEMORANDUM FOR:         BERNARD ANDERSON
                                                  Assistant Secretary
                                                      for Employment Standards
 
 
FROM:                                    JOHN J. GETEK
                                                  Assistant Inspector General
                                                      for Audit

SUBJECT:                             Final Audit Report No. 12-98-004-04-432
                                                  Longshore and Harbor Workers' Compensation Act
                                                  Special Fund Financial Statements and Related Reports;
                                                  and
                                                  Final Audit Report No. 12-98-005-04-432
                                                  District of Columbia Workmen's Compensation Act
                                                  Special Fund Financial Statements and Related Reports
                                                  September 30, 1997 and 1996

Attached are copies of the referenced audit reports which cover Fiscal Years 1997 and 1996 financial statements of each Special Fund.

The Assistant Inspector General's Reports on these two special funds state that the financial statements present fairly, in all material respects, the financial position of the Longshore and Harbor Workers' Compensation Act Special Fund and the District of Columbia Workmen's Compensation Act Special Fund.

The Longshore report includes a single recommendation that ESA strengthen internal controls over rehabilitation service costs by automating the rehabilitation payment system.  This recommendation was brought to management's attention in the report on the audit of the Department of Labor's FY 1997 Consolidated Financial Statements (12-98-002-13-001) and will be tracked for audit resolution under that report. Therefore, a response to this report is not necessary.

The District of Columbia report does not contain any recommendations.

We appreciate the cooperation of all ESA staff involved in this year's audit. If you have any questions, please contact Elliot Lewis, Director, Office of Financial Management Audits, at 219-5906.

Attachments


CONTENTS
 

                                                                                                           PAGE

ACRONYMS                                                                                                                    ii

ASSISTANT INSPECTOR GENERAL'S REPORT                                               1.1

DISTRICT OF COLUMBIA WORKMEN'S COMPENSATION ACT
    SPECIAL FUND FINANCIAL STATEMENTS                                                     2.1

Introduction                                                                                                            2.5

Financial highlights                                                                                              2.5

Program performance                                                                                         2.5

Limitations on financial statements                                                                    2.5

Statements of financial position                                                                          2.8

Statements of operations and changes in net position                                    2.9

Statements of cash flows                                                                                     2.10

Notes to financial statements                                                                             2.11

Page i

ACRONYMS
 

DCCA                         District of Columbia Workmen's Compensation Act Special Fund

DOL                            Department of Labor

ESA                            Employment Standards Administration

FASAB                       Federal Accounting Standards Advisory Board

FMFIA                         Federal Managers' Financial Integrity Act

FY                               Fiscal Year

JFMIP                        Joint Financial Management Improvement Program

OMB                           Office of Management and Budget

OWCP                        Office of Workers' Compensation Programs
 

 
 

Page ii


U.S. Department of Labor                 Office of Inspector General
                                                                    Washington, D.C. 20210
 
 

Assistant Inspector General's Report
 


 

Mr. Bernard Anderson 
Assistant Secretary for Employment  
Standards 
U.S. Department of Labor 

The Chief Financial Officers Act of 1990 (CFO Act) requires agencies to report annually to Congress on their financial status and any other information needed to fairly present the agencies' financial position and results of operations. The District of Columbia Workmen's Compensation Act Special Fund (Fund) is included in the United States Department of Labor (DOL) annual financial statements issued to meet the CFO Act reporting requirements. 

The objective of our audit is to express an opinion on the fair presentation of the Fund's Fiscal Years (FYs) 1997 and 1996 financial statements. 

Our objective also is to obtain an understanding of the Fund's internal control and test its compliance with laws and regulations that could have a material effect on the financial statements. 

We conducted our audit in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Bulletin 93-06, Audit Requirements for Federal Financial Statements, as amended. These standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, 

on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. 

As required by OMB Bulletin 94-01, Form and Content of Agency Financial Statements, Note 1 to the financial statements describes the accounting policies used by the Fund to prepare the financial statements, which is a comprehensive basis of accounting other than generally accepted accounting principles. 

Opinion on 
Financial Statements 

We have audited the accompanying statements of financial position of the District of Columbia Workmen's Compensation Act Special Fund as of September 30, 1997 and 1996, and the related statements of operations and changes in net position, and cash flows for the years then ended. In our opinion, the financial statements referred to above present fairly, in all material respects, in conformity with the accounting policies described in Note 1: 

  • the financial position of the Fund as of September 30, 1997 and 1996; and 
  • the results of operations, changes in net position, and cash flows of the Fund for the years ended September 30, 1997 and 1996.
 
Page 1.1


 

Overview of the Reporting Entity 

Our audit was conducted for the purpose of forming an opinion on the 1997 and 1996 financial statements of the Fund taken as a whole. The information in the Overview of the Reporting Entity is presented for purposes of additional analysis and is not a required part of the principal financial statements. This additional information has not been subjected to the auditing procedures applied in the audit of the Fund's financial statements and, accordingly, we express no opinion on it. 

Report on 
Internal Control 

In planning and performing our audit of the aforementioned financial statements, we obtained an understanding of the internal control over financial reporting, compliance with laws and regulations, and the existence and completeness assertions over performance reporting. The objective was to determine our auditing procedures for the purpose of expressing an opinion on the financial statements, and not to provide assurance on internal control over financial and performance reporting. 

We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses(1)

Report on Compliance 

With Laws and Regulations 

As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed 



1. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements or performance measurement information being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. 
tests of the Fund's compliance with certain provisions of laws and regulations, noncompliance with which could have a direct and material effect on the determination of financial statement amounts and certain other laws and regulations specified in OMB Bulletin 93-06, as amended, including the requirements referred to in the Federal Financial Management Improvement Act of 1996 (FFMIA). However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. 

The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards

Under FFMIA, we are required to report whether the Fund's financial management systems substantially comply with the Federal financial management systems requirements, applicable accounting standards, and the United States Standard General Ledger at the transaction level. To meet this requirement, we performed tests of compliance using the implementation guidance for FFMIA issued by OMB on September 9, 1997. The results of our tests disclosed no instances in which the Fund's financial management systems did not substantially comply with the three requirements discussed above. 

Management's Responsibilities 

Management is responsible for: 

  • These financial statements and the overview of the reporting entity. 
  • Establishing and maintaining internal control over financial reporting, compliance with laws and regulations and performance reporting. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control policies and procedures. 
 

 

 Page 1.2 
 
The objectives of internal control are to provide management with reasonable, but not absolute, assurance that: 
  • - obligations and costs are in compliance with applicable laws and regulations; 
    - funds, property, and other assets are safeguarded against waste, loss, and unauthorized use or misappropriation; 
    - transactions are executed in accordance with management's authorization; 
    - assets, liabilities, revenues, and expenditures applicable to the Fund operations are properly recorded in order to maintain accountability and to permit the preparation of a) reliable financial statements, and b) other financial and statistical reports; and 
    - data that support related performance measures are properly recorded and accounted for to permit preparation of reliable and complete performance information. 
  • Complying with laws and regulations applicable to the Fund. 
Auditors' Responsibilities 

Our responsibilities are to: 

  • Express an opinion on the Fund's financial statements, based on our audit. 
  • Obtain an understanding of the Fund's internal control over financial reporting and compliance, and report the results of this review, including the extent to which noted weaknesses may materially affect the financial statements taken as a whole. 
  • Obtain an understanding of the Fund's internal control over performance measurement data as it relates to the existence and completeness assertion; assess related risks, but not test the underlying data; and report matters
considered to be reportable conditions, as defined above. 
  • Perform tests of the Fund's compliance with certain provisions of laws and regulations and report the results of our tests, including any noncompliance that could materially affect the financial statements. 
Because of inherent limitations in any internal control, errors, irregularities, losses, noncompliance, or misstatements may nevertheless occur and not be detected. Also, projection of any evaluation of the internal control to future periods is subject to the risk that the procedures may become inadequate because of changes in conditions, or that the effectiveness of the design and operation of policies and procedures may deteriorate. 

To fulfill these responsibilities, we: 

  • Reviewed the appropriate reports of: GAO, DOL, OIG, and other previously issued reports relative to the scope of our financial statement audit. 
  • Obtained an understanding of management's process for evaluating and reporting on internal control and accounting systems as required by the Federal Managers' Financial Integrity Act (FMFIA). We also compared the material weaknesses reported in the Department's FMFIA report that relate to the financial statements under audit to the reportable conditions found during the evaluation we conducted of the Department's internal control. However, our objective was not to provide an opinion on overall compliance with such provisions. 
  • Obtained an understanding of the design of relevant internal control policies and procedures and whether they had been placed in operation.
 
Page 1.3 
 
  • Assessed control risk(2)
  • Performed tests of significant controls on a selected basis. 
  • Tested compliance with selected provisions of laws and regulations which may materially affect the financial statements and certain other laws and regulations designated by the Office of Management and Budget in Bulletin 93-06, as amended, including the requirements referred to in the Federal Financial Management Improvement Act of 1996 (FFMIA). 
  • Reviewed internal controls pertaining to the existence and completeness assertions for systems producing performance measures in DOL's overview of the reporting entity. 
  • Examined, on a test basis, evidence supporting the amounts and disclosures in the financial statements. 
  • Assessed the accounting principles used and significant estimates made by management. 
  • Evaluated the overall financial statement presentation. 
This report is intended for the information of the U.S. Department of Labor management. This restriction is not intended to limit the distribution of this report, which is a matter of public record. 
 
 
        / s / 
JOHN J. GETEK 
Assistant Inspector General for Audit 

February 6, 1998 


2. Control risk assesses the likelihood that a material misstatement would occur (inherent risk) and not be prevented or detected on a timely basis by the Department's internal controls. 

 
Page 1.4

U. S. DEPARTMENT OF LABOR
EMPLOYMENT STANDARDS ADMINISTRATION
 
DISTRICT OF COLUMBIA WORKMEN'S
COMPENSATION ACT SPECIAL FUND
FINANCIAL STATEMENTS AND
RELATED REPORTS
SEPTEMBER 30, 1997 AND 1996
 
District of Columbia Workmen's Compensation Act Special Fund Financial Statements and Related Reports - September 30, 1997 and 1996
 
Office of Management, Administration and Planning
Division of Financial Management
 
 
Page 2.1

DISTRICT OF COLUMBIA WORKMEN'S
COMPENSATION ACT SPECIAL FUND
TABLE OF CONTENTS
PAGE

ACRONYMS                                                                                                                         ii

OVERVIEW OF THE REPORTING ENTITY

Introduction                                                                                                               I - 1
Financial highlights                                                                                                  I - 1
Program performance                                                                                             I - 1
Limitations on financial statements                                                                        I - 1

FINANCIAL STATEMENTS

Statements of financial position                                                                             II - 1
Statements of operations and changes in net position                                       II - 2
Statements of cash flows                                                                                        II - 3

NOTES TO FINANCIAL STATEMENTS

Note 1 - Summary of Significant Accounting Policies                                        III - 1
Note 2 - Fund Balances With U.S. Treasury                                                        III - 3
Note 3 - Investments                                                                                               III - 4
Note 4 - Accounts Receivable, Net                                                                       III - 4
Note 5 - Liabilities Not covered By Budgetary Resources                                 III - 5
Note 6 - Net Position                                                                                              III - 5
Note 7 - Program Operating Expenses                                                                III - 6
 
 

This report has been prepared pursuant to the Chief Financial Officers Act of 1990 (P.L. 101-576) for the Director of the Office of Management and Budget (OMB) under the direction of OMB Bulletin 94-01 and pursuant to the Longshore and Harbor Workers' Compensation Act Amendments of 1984 (P.L. 98-426)
 

i

DISTRICT OF COLUMBIA WORKMEN'S
COMPENSATION ACT SPECIAL FUND
ACRONYMS
 

CFO                                 Chief Financial Officer

DCCA                              District of Columbia Workmens' Compensation Act Special Fund

DLHWC                          Division of Longshore and Harbor Workers Compensation

DOL                                 Department of Labor

ESA                                 Employment Standards Administration

FASAB                           Federal Accounting Standards Advisory Board

FMFIA                             Federal Managers' Financial Integrity Act

FUND                             District of Columbia Workmen's Compensation Act Special Fund

FY                                    Fiscal Year

JFMIP                             Joint Financial Management Improvement Project

OCFO                             Office of the Chief Financial Officer

OMB                                Office of Management and Budget

OWCP                             Office of Workers' Compensation Programs
 

ii
 
Page 2.3

U. S. DEPARTMENT OF LABOR
EMPLOYMENT STANDARDS ADMINISTRATION
 
SECTION I
OVERVIEW TO THE
REPORTING ENTITY
 
 
Fiscal Year 1997
Financial Statements
 
Page 2.4

DISTRICT OF COLUMBIA WORKMEN'S
COMPENSATION ACT SPECIAL FUND
OVERVIEW TO THE REPORTING ENTITY
SEPTEMBER 30, 1997
 
 

INTRODUCTION

The reporting entity is the District of Columbia Workmen's Compensation Act Special Fund (Fund) for injury cases with dates prior to July 26, 1982. The Fund is administered by the Employment Standards Administration (ESA) which is an agency within the United States Department of Labor. Within ESA, the Division of Longshore and Harbor Workers' Compensation has direct responsibility for administration of the Fund. The Fund offers compensation, and in certain cases, medical care payments to District of Columbia employees for work related injuries or death. Effective July 26, 1982, the District of Columbia became responsible for administration and operation of a separate special fund to cover post July 26, 1982, injury cases.

Administrative services for operating the Fund are provided by the Division of Longshore and Harbor Workers' Compensation through direct Federal Appropriations. Appropriated funding for administrative services is not reflected in the accompanying financial statements.

Additionally, the District of Columbia Workmen's Compensation Act [Section 10(h)] provides annual wage increase compensation (cost of living adjustments). Fifty percent of this annual wage increase for pre-1972 compensation cases is paid by Federal appropriated funds, and fifty percent is paid by the Fund through the annual assessment. Appropriated funding for 10(h) is not reflected in the accompanying financial statements.

FINANCIAL HIGHLIGHTS

Approximately 98 percent of the revenue of the Fund during FY 1997 ($11.2 million out of a total of $11.4 million) is generated through annual recurring assessments paid by self-insured employers and insurance carriers. This compares with 96 percent ($11.6 million out of a total of $12.0 million) for FY 1996.

Investment income into the Fund decreased to $157,359 for FY 1997 from $166,496 for FY 1996. The main reasons for the change are due to a decrease in investments of 5.4 percent during FY 1997 and the falling yield on investments which decreased approximately 0.04 percent during FY 1997. The average interest rate earned during FY 1997 was 4.99 percent compared to 5.03 percent for FY 1996. Total revenues of the fund decreased to 11.4 million for FY 1997 from 12.0 million for FY 1996.

The primary annual expenditures of the Fund are for benefit payments under sections 8(f), second injury compensation, and 10(h), annual wage cost of living adjustments. There was essentially no change in 8(f) expenditures for FY 1997 and FY 1996. Total 8(f) expenditures for FY 1997 and FY 1996 were $10.4 million. Fund expenditures for 8(f) compensation accounted for 87 percent of FY 1997 and 90 percent of FY 1996 total expenses. The 10(h) expenditures remained relatively stable at $0.8 million each year. The Fund's bad debt expense was $0.6 million for FY 1997, compared to none for FY 1996.

PROGRAM PERFORMANCE

The District of Columbia Workmen's Compensation Act Special Fund does not currently record any measures relating to program performance.

LIMITATIONS ON FINANCIAL STATEMENTS

The following statements of limitations on the financial statements are a required part of the accompanying overview.

- The financial statements have been prepared to report the financial position and results of operations of the entity, pursuant to the requirements of the Chief Financial Officers Act of 1990.
- While the statements have been prepared from the books and records of the entity in accordance with the formats prescribed by OMB, the statements are different from the financial reports used to monitor and control budgetary resources which are prepared from the same books and records.
I - 1
 
Page 2.5

DISTRICT OF COLUMBIA WORKMEN'S
COMPENSATION ACT SPECIAL FUND
OVERVIEW TO THE REPORTING ENTITY
SEPTEMBER 30, 1997
 

LIMITATIONS ON FINANCIAL STATEMENTS - Continued

- The statements should be read with the realization that they are for a component of a sovereign entity, that liabilities not covered by budgetary resources cannot be liquidated without the enactment of an appropriation, and that the payment of all liabilities other than for contracts can be abrogated by the sovereign entity.
I-2
 
Page 2.6

U. S. DEPARTMENT OF LABOR
EMPLOYMENT STANDARDS ADMINISTRATION
 
SECTION II
FINANCIAL STATEMENTS
 


 

Fiscal Year 1997
Financial Statements
 
2.7

DISTRICT OF COLUMBIA WORKMEN'S
COMPENSATION ACT SPECIAL FUND
STATEMENTS OF FINANCIAL POSITION
AS OF SEPTEMBER 30
 


 
 
 

                                                                                                            1997                  1996

ASSETS

Entity assets
Intragovernmental
Fund balance with Treasury (Note 2)              $ 55,354          $ 147,242
Investments (Note 3)                                       5,262,153          5,562,367
Governmental assets
Accounts receivable, net (Note 4)                   409,036                43,864
Total assets                                                                   $ 5,726,543        $ 5,753,473



LIABILITIES

        Liabilities covered by budgetary resources

                   Governmental liabilities

                               Accrued benefits payable                         $ 392,416              $ 367,542

Liabilities not covered by budgetary resources (Note 5)

                   Governmental liabilities

                               Deferred revenue                                       2,805,873             2,811,395

                               Other governmental liabilities                       892,774               360,668

                               Total liabilities not covered by 
                                    budgetary resources                              3,698,647            3,172,063

        Total liabilities                                                                   4,091,063            3,539,605 


 

NET POSITION (Note 6)

        Cumulative results of operations                                      4,905,054             5,322,448

        Future funding sources                                                         429,073                  63,483

        Future funding requirements                                            (3,698,647)          (3,172,063)

               Total net position                                                        1,635,480           2,213,868

Total liabilities and net position                                        $ 5,726,543        $ 5,753,473
 

The Notes to Financial Statements are an integral part of these statements. 


 

II - 1
 
Page 2.8

DISTRICT OF COLUMBIA WORKMEN'S
COMPENSATION ACT SPECIAL FUND
STATEMENTS OF OPERATIONS AND
CHANGES IN NET POSITION
FOR THE YEARS ENDED SEPTEMBER 30
 


 
 
 

                                                                                                               1997                         1996

REVENUES AND FINANCING SOURCES

        Interest and penalties, non-Federal                                $          ----              $              600

        Interest, Federal                                                                      157,359                   166,496

        Assessment recoveries                                                              ----                        277,000

        Other revenue and financing sources - assessments    11,229,015             11,579,716

               Total revenues and financing sources                     11,386,374              12,023,812
 

EXPENSES

        Program operating expenses (Note 7)                            11,964,762             11,561,637

        Excess (shortage) of revenues and financing
        sources over expenses                                                  $ (578,388)             $ 462,175
 
 
NET POSITION

Beginning balance                                                                 $ 2,213,868           $ 1,751,693

        Excess (shortage) of revenues and financing
                sources over expenses                                                (578,388)                462,175

Ending balance                                                                      $ 1,635,480            $ 2,213,868


The Notes to Financial Statements are an integral part of these statements.
 

II - 2
 


 

Page 2.9

DISTRICT OF COLUMBIA WORKMEN'S
COMPENSATION ACT SPECIAL FUND
STATEMENTS OF CASH FLOWS
FOR THE YEARS ENDED SEPTEMBER 30
 


 
 
 

                                                                                                           1997                     1996

CASH FLOW FROM OPERATING ACTIVITIES

    Excess (shortage) of revenues and financing sources
        over expenses                                                                     $ (578,388)           $ 462,175

ADJUSTMENTS AFFECTING CASH FLOW

    Decrease (increase) in accounts receivable                          (365,172)                   2,548

    Increase in accrued benefits payable                                          24,874                  69,351

    Other liabilities:

            Increase in defaulted employer liability                                  1,226                    1,779

            Increase (decrease) in other governmental liabilities      530,880               (344,595)

    Decrease in deferred revenue                                                     (5,522)             (190,384)

    Total adjustments                                                                        186,286               (461,301)

            Net cash provided (used) by operating activities           (392,102)                     874
 
 

CASH FLOWS FROM NON-OPERATING ACTIVITIES

        Proceeds from sale of investments                                   12,956,415           13,390,896

        Purchase of investments                                                   (12,656,201)         (13,457,526)

            Net cash provided (used) by non-operating activities     300,214                 (66,630)

            Net cash used by operating and
                non-operating activities                                                     (91,888)                (65,756)

    Fund balance with Treasury, beginning                             147,242                212,998

    Fund balance with Treasury, ending                                 $ 55,354              $ 147,242

The Notes to Financial Statements are an integral part of these statements.
 

II - 3
 
Page 2.10

U. S. DEPARTMENT OF LABOR
EMPLOYMENT STANDARDS ADMINISTRATION
 
 
SECTION III
NOTES TO THE
FINANCIAL STATEMENTS


Fiscal Year 1997
Financial Statements
 
 
Page 2.11

DISTRICT OF COLUMBIA WORKMEN'S
COMPENSATION ACT SPECIAL FUND
NOTES TO THE FINANCIAL STATEMENTS
September 30, 1997 AND 1996
 

NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

The principal accounting policies which have been followed by the Fund in preparing the accompanying financial statements are set forth below.

A.  Basis of Presentation

These financial statements have been prepared to report the financial position and results of operations of the District of Columbia Workmen's Compensation Fund (Fund), as required by the CFO Act of 1990, and the Government Management Reform Act of 1994. They have been prepared from the books and records of the Fund in accordance with the form and content for entity financial statements specified by the Office of Management and Budget (OMB) in OMB Bulletin 94-01, certain supplemental provisions of OMB Bulletin 97-01 applicable to 1997 and 1996, and Department of Labor accounting policies as summarized in Note 1. These statements are, therefore, different from the financial reports, also prepared by DOL pursuant to OMB directives, that are used to monitor and control the Funds' use of budgetary resources.

OMB Bulletin 94-01 requires that assets and liabilities be classified on the Statement of Financial Position as follows:

o Assets should be classified and aggregated as entity and non-entity, based upon whether or not DOL has the authority to use the assets in its operations.
o Liabilities should be classified and aggregated as covered by budgetary resources and not covered by budgetary resources, based upon whether or not budget authority or other resources have been made available to cover the liabilities. Liabilities covered by budgetary resources represent obligations of the government against available appropriations or other funds.
o Assets and liabilities should be further distinguished as intragovernmental and governmental. Intragovernmental assets and liabilities arise from transactions among entities within the Federal government. Governmental assets and liabilities arise from transactions with entities outside the Federal government.

OMB Bulletin 94-01 requires that agencies include in their principal financial statements a Statement of Budgetary Resources and Actual Expenses. DOL management requested and OMB granted a waiver of this requirement for 1997 and 1996.

B.  Basis of Accounting

Under the authority of the CFO Act of 1990, the Federal Accounting Standards Advisory Board (FASAB) was established to recommend Federal accounting standards to the Secretary of the Treasury, the Director of the Office of Management and Budget and the Comptroller General, co-principals of the Joint Financial Management Improvement Project (JFMIP). Specific standards agreed upon by the three principals will be issued by the Director of OMB and the Comptroller General. Pending issuance of final accounting standards, FASAB has recommended and the JFMIP principals have agreed that agencies adopt for use in preparing financial statements an other comprehensive basis of accounting constituted by (1) individual standards agreed to and published by the JFMIP principals, (2) form and content requirements in OMB Bulletin 94-01 and certain provisions of OMB Bulletin 97-01 applicable to 1997 and 1996, (3) accounting standards contained in agency accounting policy, procedures manuals or related guidance, and (4) accounting principles published by authoritative standard setting bodies and other authoritative sources, (a) in the absence of other guidance in the first three parts of this hierarchy, and (b) if the use of such accounting standards improves the meaningfulness of the financial statements. ESA has adopted this other comprehensive basis of accounting for preparation of these financial statements.
 

III - 1
Page 2.12

DISTRICT OF COLUMBIA WORKMEN'S
COMPENSATION ACT SPECIAL FUND
NOTES TO THE FINANCIAL STATEMENTS
September 30, 1997 AND 1996
 


 

NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued

B.  Basis of Accounting - Continued

Transactions are recorded on an accrual accounting basis and a budgetary basis. Under the accrual method, revenues are recognized when earned and expenses are recognized when a liability is incurred, without regard to receipt or payment of cash. Budgetary accounting facilitates compliance with legal constraints and controls over the use of federal funds. All interfund balances and transactions have been eliminated.

C.  Reporting Entity

The reporting entity is the District of Columbia Workmen's Compensation Act Special Fund (Fund) for injury cases with dates prior to July 26, 1982. The Fund is administered by the Employment Standards Administration (ESA) which is an agency within the United States Department of Labor. Within ESA, the Division of Longshore and Harbor Workers' Compensation has direct responsibility for administration of the Fund. The Fund offers compensation, and in certain cases, medical care payments to District of Columbia employees for work related injuries or death. Effective July 26, 1982, the District of Columbia Workmen's Compensation Act was amended whereby the Mayor of the District of Columbia became responsible for administration and operation of a separate special fund to cover post July 26, 1982, injury cases.

Additionally, the District of Columbia Workmen's Compensation Act [Section 10(h)] provides annual wage increase compensation (cost of living adjustments). Fifty percent of this annual wage increase for pre-1972 compensation cases is paid by Federal appropriated funds and fifty percent is paid by the Fund through the annual assessment. Appropriated funding for 10(h) is not reflected in the accompanying financial statements. Also, these financial statements do not include the Special Fund administered by the Mayor of the District of Columbia for injury cases occurring after July 26, 1982.

The financial statements of the Fund do not include the salaries and expenses associated with operating the Fund. Administrative services for operating the Fund are provided by the Division of Longshore and Harbor Workers' Compensation at no cost to the Fund as these expenses are paid by Federal appropriation.

D.  Budgets and Budgetary Accounting

Budgetary accounting measures the appropriation and consumption of budget authority and other budgetary resources and facilitates compliance with legal constraints and controls over the use of Federal funds including those held in trust.

A fundamental principal of budgetary accounting is that budgetary resources are consumed at the time of purchase. Additionally, assets and liabilities which do not produce or consume current budgetary resources are not reported, and those liabilities for which a valid obligation has been established are considered to consume budgetary resources.

The Fund is maintained through fines and penalties levied under the Act, payments by employers for each death case when it is determined that there is no person entitled under the Act to the compensation for death, payment of certain permanent partial disability benefits and payment of annual assessments by authorized insurance carriers and self-insures. The largest single source of money for the Fund is the annual assessment.

E.  Revenues and Other Financing Sources

The Fund's primary source of revenues is annual assessments of insurance carriers and self-insured employers. Included in revenues are recoveries of amounts reassessed to carriers relating to prior years. These reassessments primarily result from corrections made by carriers to prior year payment data. The Fund recognizes these recoveries as revenue when the parties agree to the settlement. Other sources of revenues are interest income, fines and penalties, and death benefit proceeds. Revenues are recognized when earned, i.e., goods have been delivered or services rendered.

 

III - 2
Page 2.13

DISTRICT OF COLUMBIA WORKMEN'S
COMPENSATION ACT SPECIAL FUND
NOTES TO THE FINANCIAL STATEMENTS
September 30, 1997 AND 1996
 


 

NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued

F.  Funds with the U.S. Treasury and Cash

The Fund does not maintain cash in commercial bank accounts. Cash receipts and disbursements are processed by the U.S. Treasury. The Funds with U.S. Treasury are trust funds that are available to pay current liabilities and finance authorized purchase commitments.

G.  Investments in U.S. Government Securities

Investments in U.S. Government securities are reported at cost, net of unamortized premiums or discounts, which approximates market value. Premiums or discounts are amortized into interest income over the term of the investment. The Fund's intent is to hold investments to maturity, unless they are needed to finance claims or otherwise sustain the operations of the Fund. No provision is made for unrealized gains or losses on these securities because, in the majority of cases, they are held to maturity.

H.  Liabilities

Liabilities represent the amount of monies or other resources that are likely to be paid by the Fund as the result of a transaction or event that has already occurred.

I.  Reclassification

Certain amounts for 1996 have been reclassified to conform with the 1997 presentation of those amounts.
 
 

NOTE 2 - FUND BALANCE WITH TREASURY

The detail of fund balance with Treasury, for the Fund at September 30, 1997 and 1996, is as follows:
 

                                                                               September 30, 1997                           

                                                 Obligated                    Unobligated           

                                                                          Available              Restricted          Total

Trust Funds                             $     --                 $ 55,354             $     --               $ 55,354

 



                                                                               September 30, 1996                                 

                                                 Obligated                    Unobligated         

                                                                       Available               Restricted             Total

Trust Funds                              $     --            $ 147,242            $     --                  $ 147,242 

Funds with the U.S. Treasury at September 30, 1997 and 1996, include $17,377 and $16,088 respectively, which is being held as security by authority of Section 32 of the Longshore and Harbor Workers' Compensation Act. These funds relate to the default of self-insured employers. These funds are available for payment of compensation and medical benefits to covered employees of the defaulted companies. 


III - 3
Page 2.14

DISTRICT OF COLUMBIA WORKMEN'S
COMPENSATION ACT SPECIAL FUND
NOTES TO THE FINANCIAL STATEMENTS
September 30, 1997 AND 1996
 


 

NOTE 3 - INVESTMENTS

The detail of investments, for the Fund at September 30, 1997 and 1996, is as follows:
 
 

                                                                                     September 30, 1997                                    

                                                                                       Market
                                                            Face                   Value             Discount               Net
Intragovernmental securities
Marketable                                       $ 5,315,000     $ 5,262,153     $ ( 52,847)     $ 5,262,153 


 
 

                                                                                    September 30, 1996                                      

                                                                                     Market
                                                          Face                    Value                Discount             Net
Intragovernmental securities
Marketable                                     $ 5,615,000     $ 5,562,367         $ ( 52,633)     $ 5,562,367
 
 

Investments of $ 24,349 and $ 24,412 for 1997 and 1996, respectively, are being held as security by authority of Section 32 of the Longshore and Harbor Workers' Compensation Act. These held investments relate to the default of self-insured employers and are restricted. These investments are available for payment of compensation and medical benefits to covered employees of the defaulted companies. Management estimates that the investments held will be sufficient to cover the future benefit associated with these covered employees. Investments at September 30, 1997 and 1996, consist of short-term U.S. Treasury Bills and are stated at amortized cost which approximates market. Investments at September 30, 1997, bear interest rates varying from 4.47% to 5.15% compared to rates varying from 4.79% to 5.19% for 1996.
 
 

NOTE 4 - ACCOUNTS RECEIVABLE, NET

The detail of accounts receivable for the Fund at September 30, 1997 and 1996, is as follows:

                                                                                       1997                                1996

Entity

    Governmental
        Assessments receivable                                 $ 976,868                          $ 40,990

        Claimant overpayments                                        36,575                              22,618

        Less: allowance for doubtful accounts               604,407                             19,744

               Total accounts receivable, net            $ 409,036                          $ 43,864

Assessments receivable represent the unpaid annual assessments from the current and prior years. Accounts receivable from overpayments to claimants arise primarily from amended compensation orders and corrections of payment computations. These receivables are being primarily recovered by partial and total withholding of benefit payments.
 

 

III- 4
Page 2.15

DISTRICT OF COLUMBIA WORKMEN'S
COMPENSATION ACT SPECIAL FUND
NOTES TO THE FINANCIAL STATEMENTS
September 30, 1997 AND 1996
 

NOTE 5 - LIABILITIES NOT COVERED BY BUDGETARY RESOURCES

The detail of liabilities not covered by budgetary resources, for the Fund at September 30, 1997 and 1996, is as follows:

                                                                                   1997                                  1996

                                                                                   Current                              Current
                                                                                   Liabilities                         Liabilities   

Governmental liabilities

    Deferred revenue                                             $ 2,805,873                       $ 2,811,395
 
    Other liabilities
        Assessment overpayments by carriers            851,048                             320,168

        Defaulted employer liability

               Held in investments                                      24,349                                 24,412 


                Held in cash                                                 17,377                                16,088

                                                                                      41,726                                40,500

Total other liabilities                                                 892,774                              360,668



Total liabilities not covered
     by budgetary resources                            $ 3,698,647                     $ 3,172,063

Assessment overpayments are to be refunded upon request or applied to reduce future assessments.

Defaulted employer liability relates to funds and investments held by the District of Columbia Special Fund which are being held as security by authority of Section 32 of the Act. These funds and investments are available for compensation and medical benefits to covered employees of the defaulted companies. Management estimates that these funds and investments held will be sufficient to cover the future benefits associated with the covered employees.

Deferred revenues represent the unearned assessment revenues as of September 30, the Fund's accounting year end. The annual assessments cover a calendar year and, accordingly, the portion extending beyond September 30 has been deferred.
 

NOTE 6 - NET POSITION

The detail of net position, for the Fund at September 30, 1997 and 1996, is as follows:

                                                                                                   1997                                 1996

Cumulative results of operations                                      $ 4,905,054                      $ 5,322,448
Future funding sources

Accounts receivable                                                      409,036                               43,864

Accumulated accretion of discount
       on investments                                                         20,037                               19,619

Total future funding sources                                         429,073                                63,483

Future funding requirements

Deferred revenue and other
governmental liabilities                                              (3,698,647)                         (3,172,063)

Total net position                                                                $ 1,635,480                         $ 2,213,868

 

III - 5
 
Page 2.16

COMPENSATION ACT SPECIAL FUND
NOTES TO THE FINANCIAL STATEMENTS
September 30, 1997 AND 1996
 


 
 
 

NOTE 7 - PROGRAM OPERATING EXPENSES

The detail of program operating expenses, for the Fund at September 30, 1997 and 1996, is as follows:

                                                                                                               1997                              1996

Operating Expenses by Object Classification:
        Insurance claims, indemnities, and other benefits

               Second injury compensation, Section 8(f)                $ 10,384,517                 $ 10,353,106

               Wage increase compensation, Section 10(h)                  807,814                          824,705

               Compensation payment for self-insurer in
                default, Section 18(b)                                                          187,167                          383,718

               Tuition 39(c)                                                                                600                                108
 
                                                                                                         11,380,098                       11,561,637

Bad debts and write-offs                                                                   584,664                                       --

Total program operating expenses                                         $ 11,964,762                    $ 11,561,637
 

 

III - 6

Page 2.17


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